Understanding Roles in Vev
Vev uses two distinct role systems to manage permissions:
Account Roles: Determine what members can manage across your entire account, including subscriptions, hosting, and editor access
Project Roles: Define what members and guests can do within specific projects
Account Roles Overview
Account roles control administrative permissions and access levels across your entire Vev account.
Available Account Roles:
Owner
Automatically assigned to the person who creates the account
Has access to all account features and settings
Can manage all projects except draft projects (which are personal to individual members)
Note: To transfer account ownership, contact Vev Support for assistance
Admin
Has full administrative power similar to the Owner
Can manage users, hosting options, and integrations
Can access subscription and billing details
Has access to all editors
Can manage all account settings
Member
Can edit projects based on their assigned role
Has access to all features in your paid plan
Can create and edit projects
Can access specific teams, folders, and projects within them
Cannot manage account users, subscriptions, or billing
Specialized Roles (Organization Plan Only)
Designer: Has access to all editors
Content: Can access projects in folders from the Content Editor; in Drafts, can access projects from all editors
Developer: Has access to all editors
Managing Account Roles
How to Change a Member's Role
Navigate to Account Settings
Click your account avatar in the sidebar
Select ⚙️ Settings from the dropdown menu
Access Members Section
Click "Members" in the left navigation menu
Edit Member Role
Hover over the member whose role you want to change
Click the edit (✏️) icon
Select a new role from the dropdown menu
Click "Save" to confirm changes
Only Account Owners and Admins can change roles.
Removing Users from Your Account
Removing Members
Steps to Remove a Member:
Go to Account Settings
Click "Users" in the left menu
Locate the member and click the three-dot (⋮) menu next to their name
Select "Remove user"
Confirm the removal
What Happens When a Member is Removed:
They immediately lose access to the account
Their profile is moved to a Free account
Only Account Owners and Admins can remove members.
Removing Guests
Steps to Remove a Guest:
Go to Account Settings
Click "Guests" in the left menu
Find the guest in the list and click the three-dot (⋮) menu
Click "See details" to view their project access and permissions
Click the trash bin icon to revoke access and confirm
What Happens When a Guest is Removed:
They immediately lose access to the project
If they try to access it, they'll see a "restricted access" message
If you prefer to remove a guest from within a project they have access to, you can do so from within the project itself.
Only Account Owners, Admins, and Project Owners (for guests in their projects) can remove guests.
What happens when a guest is removed?
They immediately lose access to the project.
If they try to access it, they’ll see a "restricted access" message.
Project Roles and Permissions
Project roles define what access and permissions users have within specific projects.
Project Owner
Automatically assigned to the person who creates the project (if they are an account member)
Can delete, duplicate, and move projects between teams or folders
Can change editing permissions and revoke project access
Can transfer project ownership to another user
Note: When external collaborators create projects, ownership is assigned to the account owner
Project ownership can be transferred to another user by the current owner.
Collaborators
Members
Users on your account who are not admins or owners
Have access to teams and/or folders where projects are located
Have full access to projects and can share them with others
Guests
External collaborators invited to work on specific projects
Have access to all project content and can use collaborative features
Guests must be invited to individual projects in order to view and edit them, and they can't be given folder or team access.
Are not full members of your account
Project Permissions for Guests
When inviting guests to projects, you can assign these permission levels:
Available on All Plans
View-only: Guests can view the project and leave comments, but cannot edit or publish
Available on Professional and Organization Plans
Guests can edit using all Vev editors and share the project, but cannot publish, embed, or manage integrations.
Note: To enable publishing rights, invitees must be added as members at the account level.
FAQs
Do you have Role-Based Access Control?
Yes, Vev takes security seriously. Our different account roles and project roles ensure everyone has the appropriate access needed to work effectively and securely.
Can we all work on the same project at the same time?
Yes! Vev is designed for team collaboration. As long as you've set up a team and created a folder for your project, everyone with access to that team can work on the project simultaneously.
Can I hide a project from a specific team member?
Yes, you have several options:
Create a project in your drafts - only you can see draft projects
Invite specific people into a project draft to limit access
Use Teams (Organization Plan feature) to give access only to specific members
Can everyone on my account invite users?
No, only Account Owners and Admins can invite others to the account. However, everyone on your account can share projects with external collaborators. This maintains security while enabling flexible collaboration.